Privacy Policy
Last updated: September 18, 2026
This Privacy Policy explains how Bio&Biotech Journal (“the Journal,” “we,” “us,” or “our”), an independent, peer-reviewed scientific journal, processes personal data through its website, manuscript submission platform, and editorial management services.
1. Data controller and contact information
The organisation responsible for personal data is:
- Journal Name: Bio&Biotech Journal
- Location: Istanbul, Turkiye
- Contact Method: via the official [Contact Form] or editorial office platform on our website
For questions about privacy, personal data, or this Privacy Policy, please reach out to us using the contact channel mentioned above.
2. Personal data we process
2.1. Membership and Academic Account Information
To submit articles, perform peer reviews, or manage editorial tracks, users must create a professional membership account. When you register and use these services, we process:
- Full name, institutional affiliation, academic degree, and professional email address.
- Field of study, ORCID ID, and research interests (primarily for matching reviewers with manuscripts).
- Account credentials, login records, and security verification logs.
If you do not provide the information required for academic membership, we will be able to manage neither your submissions nor your participation in the peer-review process.
2.2. Editorial and Peer-Review Metadata
As a scientific journal, we process operational data necessary to maintain scholarly integrity:
- Submitted manuscripts, abstracts, keywords, and author cover letters.
- Peer-review evaluations, ratings, correspondences, and confidential editorial comments.
- Publication history and citation footprints within the Journal.
2.3. Newsletter and Voluntary Communications
When you register for an account or opt-in to our community updates, we may collect your email address to distribute Journal announcements, calls for papers, newsletters, and publication alerts.
2.4. Technical information and server logs
When you navigate or log into our platform, our website infrastructure provider automatically processes certain technical information and server logs for operating the service, maintaining network and database security, and preventing systemic abuse. This technical data may include:
- IP address and date/time of access
- Browser type and operating system information
- Requested resources, error logs, and system access records
2.5. Cookies and Analytics
Cookies are small text files stored on your device. We use basic, essential cookies provided natively by our platform to manage secure login sessions, remember academic preferences, and defend account security.
Additionally, we may utilize standard web analytics tools to monitor website traffic trends and improve our digital publishing experience. These analytics tools deploy separate tracking cookies to evaluate generalized audience metrics. A Cookie Consent Banner allows you to manage non-essential cookies upon your first visit.
3. How we use personal data
We use personal data solely to:
- Create, manage, and verify user membership accounts for Authors, Reviewers, and Editors.
- Execute the peer-review workflow, coordinate editorial decision-making, and prevent academic plagiarism.
- Publish accepted scientific work online and distribute meta-data to academic indexing databases.
- Distribute scholarly newsletters, table-of-contents alerts, and call-for-papers notices, provided you have given your explicit consent.
- Operate, secure, and maintain our database systems to prevent malicious activities.
- Comply with global publishing ethics (such as COPE guidelines) and statutory legal obligations.
We do not sell, rent, or trade academic email databases or personal data to third-party commercial marketers.
4. Legal bases for processing
Depending on your location and the applicable law, we process personal data on the following legal bases:
- Performance of a contract: To fulfill our obligations in managing your manuscript submissions, processing reviews, and maintaining your membership account.
- Our legitimate interests: In maintaining scientific integrity, secure journal operations, academic archiving, and distributing scholarly research.
- Your explicit consent: For receiving promotional journal newsletters and enabling optional analytics cookies.
- Compliance with legal and ethical publishing standards.
5. Who we may share personal data with
We may share personal data only to the minimum extent necessary to publish our journal, maintain security, or comply with scholarly standards. Recipients may include:
- Our web platform, submission management, hosting, and technical infrastructure providers.
- Academic indexing databases, discovery services, and cross-referencing systems (e.g., Crossref, DOAJ), solely for published articles and metadata.
- Secure email and automated technical communication providers.
- Competent public authorities or ethics committees, where strictly required by law or publishing standards.
Google Search Console & Analytics
We use standard search tools to monitor how the Journal performs in academic searches. Furthermore, analytics tools process website traffic and visitor interactions in accordance with their independent privacy policies to help us measure content and article relevance.
6. International data transfers
Because our scientific journal operates globally and engages international editorial boards, authors, and reviewers, personal data may be transferred and processed outside your country. Where such transfers occur, our platform providers utilize industry-standard safeguards and transfer mechanisms required by applicable data protection laws.
7. Data retention
We retain personal data only for as long as necessary for academic archiving, publishing history, security, and dispute-resolution purposes.
Our general retention periods are as follows:
| Data category | Retention approach |
| Membership accounts (Authors, Reviewers, Editors) | Retained as long as the account remains active, or until a deletion request is formally reviewed against archival needs. |
| Editorial records & Peer-review metadata | Permanently archived to protect scholarly integrity, verify peer-review histories, and defend against research misconduct. |
| Newsletter & Alert subscriptions | Retained until you choose to unsubscribe via the links provided in our emails. |
| Website security, server logs, and platform data | Managed and retained entirely by our platform provider in accordance with their technical retention and security policies. |
8. Your rights
Depending on your location and applicable law, you may have the right to:
- Request access to the personal data we hold about your academic profile.
- Correct inaccurate or incomplete editorial and account profiles.
- Request erasure of your account information (subject to limitations regarding permanently archived published articles or signed peer-review histories required for scientific validation).
- Request restriction of or object to certain data processing paths.
- Opt-out of non-essential journal announcements at any time.
- Request a portable copy of your profile data.
- Lodge a complaint with a competent data protection authority.
To exercise your rights, please submit a request through our official website contact channel. We may request reasonable additional information to verify your identity before fulfilling requests.
9. Data security
We seek to use reasonable technical and organisational measures to protect academic manuscript files and account profiles from unauthorized access, loss, alteration, or disclosure. Our platform utilizes industry-standard security protocols (including SSL encryption) to guard system inputs.
10. Children’s privacy
The Journal is strictly an academic, peer-reviewed professional platform. We do not knowingly collect personal data from children.
11. Third-party links and Academic Citations
Our published papers and blog sections contain links to external cross-references, digital object identifiers (DOIs), university portals, and external scientific publications. We are not responsible for the privacy practices or content of these third-party platforms. Your interactions on external sites are governed entirely by their respective privacy policies.
12. Changes to this Privacy Policy
We may update this Privacy Policy to reflect changes in our submission systems, editorial workflows, or global data regulations. We will publish the current version on this page and update the “Last updated” date at the top.
13. Contact us
For questions or requests regarding this Privacy Policy, please contact us directly through our online system:
- Interactive Form: Contact Form
- Location: Istanbul, Turkiye